Cohort
Early access
For Oregon care homes · runs on the house phone

Run every shift, in every house.

Daily operations for care homes. Your staff run the whole shift from the house phone: medications, care notes, incidents, tasks and the handoff. One record, stamped and never deleted.

Get early access See a shift

It is 06:55 in Oregon. Day shift.

Works when the wifi drops. Every entry stamped with who and when.

The first screen after sign-in: what is due, what is documented, what is waiting on a decision.

The other end of the shift, composed from the day rather than typed from memory.

What comes off the wall
The paper MARThe shift binderThe whiteboardThe group text

The shift, hour by hour.

What a caregiver does with Cohort between signing in and signing out.

  1. On the house phone, or switch who is acting on a device already signed in.

  2. What the night shift left, as counts. Reading it records a receipt.

  3. Six Rights, the allergy check, the timing check, signed. The only two stops in the product are here.

    Tap a due row on the phone. Loratadine raises the allergy stop and asks for a reason.

    Signed 0 of 3

  4. Every entry stamped with who and when. No signal? It queues and catches up.

    0 in the outbox

    1. Filed from where she is, with the immediate action. Managers are told by house code, nothing more.

    2. The sheet composes itself from the day. She adds one passage and posts.

      Watch the phone: the sheet fills itself as this step comes into view.

    3. Or the next caregiver switches in with her own code. Everything from the shift stays, attributed, for ever.

    Inform, don’t police

    Two stops. Nothing else.

    Both because the harm is physical. Everything else informs and steps aside.

    Going on means typing a reason. It is recorded on the dose, the manager is told, and the pass continues. No countdown timers, no third stop.

    See the allergy stop, pin by pin

    The record

    Nothing is deleted. Nothing leaves.

    Every write is stamped and kept. A correction is a new line under the old one.

    Paper, then the record — slide the handle
    Vitamin D 1000 IU06:00 windowLogged by A. Tesfaye · 06:04Given

    Left, a hand-written MAR line. Right, the same dose in Cohort: a state word and a stamp.

    Append-only

    Every entry is stamped with who and when. A correction goes under the original. A dose cannot be un-given.

    Audited

    Every change, print, export and support session writes a row. The log outlives the account.

    What a push says

    WH-1: 4 medications due

    A house code and a count. Never a name. The set of messages is closed, so nothing can invent one.

    Corrections

    A correction goes under the original.

    Nothing is edited, struck through or removed. The record only grows.

    The original

    Resident declined the 08:00 dose; offered again at 08:40.

    Logged by A. Tesfaye · 08:05
    The addendum

    Correction: the second offer was at 09:10, not 08:40.

    Logged by A. Tesfaye · 09:20

    There is no third row. The original stays exactly as it was written.

    The four words a dose can carry
    Due
    A dose this shift has not been signed yet.
    Overdue
    Past its window and still unsigned — deeper coral, never red.
    Given
    Signed, with who and when, under the Six Rights dialog.
    Held
    Withheld on purpose, with a reason attached.

    Three people, three rhythms.

    Who holds the phone, and how often.

    provider

    The licence holder or executive director

    Set up houses and residents, invite staff, review, print for the licensing file, manage billing

    Phone and laptop, weekly
    manager

    Resident manager or program manager

    Sign off incidents, review notes, manage medication orders

    Phone, daily
    caregiver

    Direct care staff and substitutes

    Sign the MAR, write notes, file incidents, do tasks, read and write the handoff

    The house phone, every shift

    The same three words in the app and in your licence. Staff need no retraining as you grow.

    Already on Cohort

    Your house is open at app.cohorthome.app.

    The same record on the web: set up houses and residents, invite staff, review, print for the licensing file.

    Sign in to your house I don’t have one yet
    • By inviteAn administrator adds staff. There is no sign-up page.
    • StampedEvery entry carries who made it, and when.
    • Offline-readyEntries made without signal queue and catch up.

    The questions we get.

    Will it stop my caregiver mid-shift?

    Twice, ever: a medication that matches a recorded allergy, and an as-needed dose given too soon. Everything else informs and steps aside. There are no countdown timers.

    The wifi in my house is bad.

    Doses, notes, tasks and incident drafts queue on the phone and catch up when the signal returns. Nothing is lost and nothing is recorded twice.

    Can I take my data out?

    Yes, at any time, without asking anyone. The export is a ZIP you can read without Cohort. A cancelled account can still sign in to export.

    How is this different from Therap?

    Therap and the other large systems are built for agencies with a compliance department. Cohort is built for a house: it runs on the phone your staff already carry, sets up in an afternoon, and is priced per house.

    Is it an electronic health record?

    No. It runs the shift: medications, notes, incidents, tasks and the handoff. It does not author care plans or bill the state.

    Still a question?

    Ask a person.

    No sales team. The person who built it answers.

    Write to us Use the form

    shift@cohorthome.app

    1. WriteOne line is enough. Say what your house looks like.
    2. A person answersWithin one working day, from the same inbox.
    3. See it runTwenty minutes on a call, with a house like yours.
    One price per house

    One price per house.

    Every plan sees every screen. Anything above your plan shows its price. Nothing is silently blocked.

    How many houses?

    1
    house 3-day trial · card on file · cancel in one tap
    ProMost houses $39/ mo $39 per house a month One to three houses. The MAR, notes, incidents, tasks and the handoff. Get early access
    Scale $79/ mo $79 per house a month Agencies and multi-home operators. Roll-ups, agency roles, exports. Get early access

    Per house. Not per seat, not per resident, not per bed. Sold on the web, never through an app store.

    Early access

    Be in the first houses on it.

    Leave an email. We write once, when it opens, with the price and how to get in.

    The first ten minutes.
    1. Name the house. Today
    2. Add one resident with an allergy. Residents
    3. Enter one medication order. MAR pass
    4. Sign one dose and watch the stamp appear. MAR pass
    5. Invite a caregiver. Today

    No card, no account, no newsletter.

    Write to usAsk a questionTalk to a personSay hello